• K-12 Relations Assistant

    Location US-WI-Eau Claire
    Posting #
    2018-1314
    Category
    Support Staff
    Close Date
    10/28/2018
    Type
    Full-Time
    FLSA Status
    Non-Exempt
    Hourly Pay Rate/Salary
    Based on hourly staff, level 4: Starting rate of $15.46. Pay rate will be commensurate with qualifications.
    Hours per Week
    40
    Work Schedule
    8 a.m. - 4:30 p.m. Monday - Friday. This position is customer-focused and may require the ability to adjust schedule to meet College, department, and customer needs.
    Anticipated Start Date
    As soon as possible
  • Overview and Responsibilities

    The K-12 Relations Assistant supports CVTC’s K-12 Relations team. This team is responsible for creating partnerships with local school districts to offer college credit opportunities in area high schools. The K-12 Relations Assistant performs functions related to setting up K-12 course contracts, recruitment, and enrollment.

     

    Responsibilities:

    • Document, monitor, and update High School Academy information.
    • Create and update guidebooks and other procedural materials related to K-12 dual enrollment.
    • Set up High School Academy orientations and information sessions.
    • Collect information necessary to set up dual enrollment courses and gather all required contract information.
    • Coordinate CESA (Cooperative Educational Service Agency), Start College Now, and High School Academy courses; including scheduling, instructor assignment, location and room assignment, etc.
    • Communicate High School Academy schedules to appropriate College Specialists.
    • Monitor course enrollments.
    • Conduct recruitment activities for contract courses and High School Academies.
    • Initiate and follow-up on communications and correspondence related to transcripted credit meetings and verification of documentation.
    • Process dual enrollment applications, verifying pre-requisites.
    • Communicate enrollment, registration, and transcript/certificate information to dual enrollment students and stakeholders.
    • Coordinate and send transcripts, certificates, acceptance letters, and related correspondence.
    • Coordinate and conduct administrative tasks related to articulation agreement renewals; equipment and instructional resource ordering; High School Academy brochure updates; and website updates.
    • Provide general administrative support for the K-12 Relations team, including scheduling meetings and coordinating/reserving rooms, maintaining calendars, and making catering arrangements.
    • Facilitate course evaluations.
    • Collaborate with stakeholders across the College, particularly scheduling, program assistants, and records and registration.
    • Respond to written and verbal correspondence and address stakeholder questions.

    Required Knowledge, Skills, and Abilities:

    • Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
    • Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
    • Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
    • Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational backgrounds.
    • Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Microsoft Office Outlook, Word, Excel, Banner and Lumens.

    Qualifications

    • Associate’s degree in an administrative professional, business, or related field.
    • Minimum of 2 years of experience working in a professional office environment.
    • Experience in education preferred.

    In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.

     

    As an equal opportunity/access employer and educator, CVTC is committed to creating and sustaining a diverse and inclusive environment. All qualified candidates are encouraged to apply.

    Benefits Summary

    • Health and dental insurance for all family members
    • Life and long-term disability insurance
    • Wisconsin Retirement System (WRS)
    • 403(B) tax deferred annuity program
    • 457 deferred compensation plan
    • Section 125 flexible spending accounts
    • Paid vacation, holidays, personal, and sick leave

     

    CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Director of Human Resources, 620 W. Clairemont Avenue, Eau Claire, WI 54701, 715-833-6334, WI Relay: 711

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