Under the general direction of the Controller, the Accounts Payable Associate is responsible for accounts payable processing, vendor account contacts, accounts payable record maintenance, and other related duties. This position maintains financial information, files, and records for the purpose of ensuring availability of documentation and compliance with established policies and regulatory guidelines of the college. The Accounts Payable Associate has principal oversight of all invoices, disbursements, and the reconciliation of those entries within Accounts Payable.
- Utilize the Banner (ERP system) to enter and verify invoices for payment and produce accounts payable paper and electronic checks.
- Process payment of approved purchases in a timely and accurate manner.
- Research and resolve invoice discrepancies and issues.
- Organize and maintain paid invoice information in a user-friendly filing system.
- Verify prepared checks are matched to remittances, where required, and mail out.
- Provide year-end schedules for auditing purposes.
- Produce other checks (e.g., refunds & Foundation) needed by the college.
- Audit and reconcile electronic purchasing card statement monthly in accordance with established procurement and financial policies.
- Monitor vendor accounts to ensure payments are up to date.
- Complete Banner testing of the accounts payable module.
- Correspond with vendors and respond to inquiries.
- Send for W-9 forms for tax information as needed.
- Review and complete 1099 annual forms.
Required Knowledge, Skills and Abilities:
- Knowledge of general office and accounting principles and procedures.
- Knowledge of the purchase requisition and vendor payment cycle.
- Ability to keep an accurate filing system.
- Must be detail oriented in preparing and prioritizing large volumes of information.
- Ability to operate laser check printing.
- Ability to work independently and as a member of a team.
- Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
- Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
- Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
- Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational backgrounds.
- Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Microsoft Office Outlook, Word, and Excel.